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2 Job Positions of Documentation and Archives at Burera District (BURERA): (Deadline 4 February 2026)

KIAN

2 Job Positions of Documentation and Archives at Burera District (BURERA): (Deadline 4 February 2026)

Job responsibilities

Document Management Collect, receive, and register all incoming and outgoing documents. Classify, index, and file documents according to established systems. Ensure documents are easy to retrieve when needed. Archiving Maintain physical and electronic archives in an organized manner. Preserve records safely to prevent loss, damage, or unauthorized access. Manage active, semi-active, and inactive records. Records Control: Ensure documents are properly labeled, dated, and authorized. Track document movement and ensure files are returned on time Apply retention schedules and dispose of records according to policy. Confidentiality and Security Protect confidential and sensitive information. Control access to records in line with organizational rules and laws. Ensure compliance with data protection regulations. Digitization Scan and convert paper documents into electronic formats. Maintain digital databases and backup systems. Ensure accuracy and integrity of digital records. Support to Staff and Management Provide requested files and information promptly. Guide staff on proper documentation and filing procedures. Prepare reports related to documentation and archives. Policy and Compliance Implement documentation and archiving policies. Ensure compliance with legal and institutional record-keeping standards. Recommend improvements to documentation systems. Inventory and Monitoring: Conduct regular audits of files and archives. Identify missing, damaged, or outdated records. Update records registers and databases. Conduct regular audits of files and archives. Identify missing, damaged, or outdated records. Update records registers and databases.

Qualifications

    • Advanced Diploma in Office Management

      0 Year of relevant experience

    • Advance Diploma in Library and Information Studies

      0 Year of relevant experience

    • Advance Diploma in Documentation

      0 Year of relevant experience

    • Advance Diploma in Archives Studies

      0 Year of relevant experience

    • Advance Diploma in Archives

      0 Year of relevant experience

    • Advance Diploma in Information Management

      0 Year of relevant experience

    • Advance Diploma in Arts and Publishing

      0 Year of relevant experience

    • Bachelor’s Degree in Archival Studies

      0 Year of relevant experience

    • Bachelor’s Degree in Archives

      0 Year of relevant experience

    • Bachelor’s Degree in Information Management

      0 Year of relevant experience

    • Bachelor’s Degree in Arts and Publishing

      0 Year of relevant experience

    • Bachelor’s Degree in Documentation Studies

      0 Year of relevant experience

    • bachelor’s degree in library and information studies

      0 Year of relevant experience

  • Bachelor in Office Management

    0 Year of relevant experience

Required competencies and key technical skills

    • Decision making skills
    • Time management skills
    • Risk management skills
    • Results oriented
    • Digital literacy skills
    • Ability to maintain discretion and confidentiality
    • High integrity and professional ethical standards
  • Critical thinking and problem solving skills with ability to propose and implement solutions to moderately complex client queries and requests

Psychometric Languages

    • Kinyarwanda
    • English
  • Français

Psychometric Domains

    • Critical thinking

      Competence / Skills

    • Problem solving

      Competence / Skills

    • Decision making

      Competence / Skills

    • Analytical skills

      Competence / Skills

    • Time management

      Competence / Skills

    • Assertiveness

      Communication skills

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