Fleet Coordinator at Kivu Choice Ltd: (Deadline 30 January 2026)

January 12, 2026 KIAN

Fleet Coordinator at Kivu Choice Ltd: (Deadline 30 January 2026)

Job Title: Fleet Coordinator
Location: Kivu Choice Kagano Farm Site, Nyamasheke District, Rwanda

Gross Salary: Commensurate with experience
Reporting to: Logistics Manager

Contract Type: Full-time, on-site

About Kivu Choice:

Kivu Choice is Rwanda’s largest protein producer and one of the fastest-growing aquaculture companies in Africa. Founded in 2022, Kivu Choice is the sister company to Victory Farms, East Africa’s leading aquaculture platform based in Kenya. The company operates a fully vertically integrated aquaculture model, encompassing hatchery operations, cage-based grow-out, processing, distribution, and sales. Kivu Choice is also one of the country’s largest employers with over 700 employees, and plans to grow to 1,200 employees within the next three years, reflecting its strong commitment to job creation and inclusive economic development. Over the next five years, Kivu Choice aims to scale into Africa’s largest and most sustainable protein producer, producing and distributing 30,000 tons of fish annually for the Rwandan market and for export across the region.

Job Purpose:

The Fleet Coordinator is responsible for the day-to-day coordination, monitoring, and optimization of the company’s vehicle fleet to ensure safe, efficient, and cost-effective transportation operations. This role ensures vehicles are roadworthy, compliant with regulations, properly utilized, and supported by disciplined maintenance and reporting systems.

Key Responsibilities:

Coordinate daily vehicle assignments and driver schedules based on operational needs.

Monitor vehicle availability, utilization, and turnaround times.

Ensure timely dispatch and return of vehicles.

Track trip logs, fuel usage, and mileage.

Schedule and follow up on preventive maintenance, servicing, and repairs.
Ensure all vehicles have valid insurance, registration, inspection, and transport licenses.
Maintain accurate vehicle records (service history, warranties, compliance documents).
Coordinate with garages, suppliers, and service providers.
Assign drivers to vehicles and routes as required.
Ensure drivers comply with company policies, safety standards, and traffic regulations.
Report and follow up on accidents, incidents, or vehicle misuse.
Support driver induction and basic fleet-related training.
Monitor fuel consumption and investigate variances or irregularities.
Reconcile fuel cards, and fuel reports.
Assist in tracking fleet-related costs (fuel, maintenance, insurance, fines).
Support cost-saving initiatives and efficiency improvements.

Qualifications & Experience:

Diploma or Bachelor’s degree in Logistics, Transport Management, Business Administration, or a related field.
3–5 years’ experience in fleet coordination, logistics, or transport operations.
Experience managing drivers and vehicle schedules is an advantage.
Knowledge of vehicle maintenance and basic mechanical concepts.
Fluent in English and Kinyarwanda.
Strong organizational and coordination skills
Attention to detail and record-keeping discipline
Good communication and interpersonal skills
Problem-solving and decision-making ability
Proficiency in MS Excel and fleet management systems
Ability to work under pressure and manage multiple priorities