Request for Quotations to Supply of Two Motorcycles at Water For People-: (Deadline 28 January 2026)

Water For People Background

Water For People is an international non-governmental organization (NGO) that works with people and partners to develop innovative and long-lasting solutions to the water, sanitation, and hygiene problems in developing countries. The organization strives to continually improve, experiment with promising new ideas, and leverage resources to multiply its impact. Water For People is currently operating in 9 countries including Rwanda where the organization is supporting WASH in the Districts of Rulindo, Kicukiro, Gicumbi, Karongi, Gisagara and Nyamagabe (Everyone Forever (EF) districts).

Water For People exists to promote the development of high-quality drinking water, sanitation services, and hygiene practices, accessible to all, and sustained by strong communities, businesses, and governments. We value accountability, courage, empowerment, partnership, and transparency.

Water For People in partnership with Karongi, and Gisagara districts is currently implementing a community WASH competition with the aim to promote community WASH behaviour through local authorities with awards to best performers. The awards will include motorcycles for the best performing Sectors.

Considering the above, Water For People is requesting interested and qualified bidders to submit their bids/quotations for the supply of two motorcycles as detailed in the below section.

Instructions:

This document is not a commitment to purchase on the part of Water For People. Should your offer be successful, Water For People may issue a purchase order with specified goods to be supplied. Any order arising from this Request for Quotations will be subject to Water For People’s Conditions of Purchase. Please submit your quotation at rwprocurement@waterforpeople.org and remember to include VAT in your price, indicated delivery date, and TIN.

Conditions of supply of motorcycles

Source of funds

Water For People

Customs clearance, if required, shall be done by

Vendor

The exact address of the project (destination)

KG 7 Ave, House # 41

Kigali, Rwanda

Latest Starting date

Immediately after both parties have signed the contract.

Currency of quotation

Rwandan Francs (Rwf)

Taxes

Indicate the price with VAT.

Responsibility for the transportation of goods

The Contractor shall deliver the purchased goods to offices of Karongi, and Gisagara districts.

Payment terms

100% upon complete delivery and acceptance inspection of the products by the competent Authority.

No advance payment will be made for this tender.

Evaluation criteria

I. Administrative requirements

Ensure that all the documents listed below are submitted. Bidders must provide all mandatory documents to qualify for the technical evaluation. Failure to provide one of the listed documents below will result in complete disqualification from this tender. Only bidders who submit complete administrative documentation will proceed to the technical evaluation stage:

1. Valid tax clearance certificate
2. Valid Social Security clearance certificate
3. Company registration certificate
4. VAT Certificate
5. Technical specifications of the proposed brand
6. A certificate of origin of the supplies and the manufacturer’s authorization with warranty.

II. Technical evaluation

II.1 Equipment to be supplied

II.2 Proof of company working experience in the field 

III. Financial Evaluation

The financial evaluation will be done based on the prices for the tender, and the lowest responsive bidder in the financial evaluation will be awarded the tender. The marks obtained during the technical evaluation will not impact the financial evaluation.

To qualify for financial evaluation, bidders must meet the following criteria:

• All mandatory administrative documents must be submitted without exception.
• The bidder must achieve a minimum aggregate score of 80 out of 100 in the technical evaluation.
• Financial Proposal

Conditions of the release of the payment

Written acceptance of the goods supplied is based on full compliance with these RFQ requirements.

Deadline for submission of quotation

January 28th, 2026

Documents to be submitted with the quotation

• Copy of trading license
• Copy of valid tax clearance certificate
• Copy of certified RSSB certificate
• Technical specifications of the proposed brand
• A certificate of origin of the supplies

and the manufacturer’s authorization with warranty.

• At least 3 completion certificates for the supply of the same or similar motorcycles done in the last 5 years.
• Financial offer

• SUPPLY OF MOTORCYCLES 

S/N

Description

Unit

Quantity

Unit price (Rwf)

Total price (Rwf)

1.1

Motorcycles with accessories

Nbr

2

1.2.

Transportation to Karongi District office

1

1.3. 

Transportation to Gisagara District office

1

Total for 2 motorcycles