Job

Documentation and Archives Officer at Ngororero District (NGORORERO): (Deadline 31 December 2025)

Documentation and Archives Officer at Ngororero District (NGORORERO): (Deadline 31 December 2025)

Job responsibilities

– Develop and operate a system for documentation and archives for the City of Kigali in accordance with internationally benchmarked practices and standards; – Develop and implement, in collaboration with concerned staff, an information classification and access policy; – Manage, in collaboration with the Logistics officer and other concerned units, the acquisition and borrowing system of books and other documents and prepare related annual budget; – Make an annual inventory of books and documents acquired by the City of Kigali and ensure their proper maintenance; – Maintain an effective cataloguing and indexing of books and regularly update the City of Kigali’s documentation database; – Collect and distribute newspapers, official gazettes and any other public (policy) documents and inform library users on new acquisitions.

Qualifications

    • Advanced Diploma in Office Management

      0 Year of relevant experience

    • Bachelor’s Degree in Library and Information Science

      0 Year of relevant experience

    • Bachelor’s Degree in Office Management

      0 Year of relevant experience

    • Advanced Diploma in Library and Information Science

      0 Year of relevant experience

    • Bachelor’s Degree in Bibliotheconomy

      0 Year of relevant experience

  • Advanced Diploma in Bibliotheconomy

    0 Year of relevant experience

Required competencies and key technical skills

    • Organizational and planning skills
    • Knowledge of archive management software
    • Knowledge of the documentation management system (DMS) would be an advantage
    • Knowledge of integrated document management
    • Communication skills
    • Interpersonal skills
    • Bookkeeping skills
    • Organizational Skills
    • Report writing & Presentation Skills
    • Proficiency in information technology,Computer literacy
    • Computer Literacy
  • Fluent in Kinyarwanda, English and/ or French; knowledge of all is an advantage

Psychometric Languages

  • English

Psychometric Domains

    • Decision making

      Competence / Skills

    • Analytical skills

      Competence / Skills

    • Time management

      Competence / Skills

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