Procurement Officer at The Urugo Women’s Opportunity Center (WOC): (Deadline 27 June 2025) -

Job title: Procurement Officer

Vacancy Announcement: Kayonza, June, 18^th 2025

Women Opportunity Center (WOC) is recruiting for the position of Procurement Officer. This position is open to all interested candidates/all sources and is available to start immediately at its Kayonza Headquarters. The Procurement Officer is the technical financial position in the organization and is under the Supervision of the Financial and Administration Manager.

The Procurement Officer is responsible for managing the procurement process, ensuring transparency, cost-effectiveness, and compliance with internal and external policies and procedures.

Specific duties include but are not limited to:

DUTIES AND RESPONSIBILITIES

Lead and manage the end-to-end procurement process in accordance with organizational policies.
Develop and implement annual procurement plans aligned with budget and operational needs.
Identify, evaluate, and maintain strong relationships with vendors and suppliers.
Prepare and issue Request for Quotations (RFQs), Requests for Proposals (RFPs), and other bidding documents.
Negotiate contracts to ensure best value, quality, and timely delivery of goods and services.
Ensure compliance with procurement regulations and maintain complete procurement records.
Monitor supplier performance and manage procurement-related risks.
Generate timely procurement reports and support budget holders with purchasing decisions.

SKILLS AND QUALIFICATIONS

Bachelor’s degree in Procurement, Supply Chain Management, Business Administration, or related field
Minimum of 2 years of relevant experience in procurement or supply chain management
Strong knowledge of procurement procedures, contract management, and supplier evaluation
Excellent negotiation, communication, and interpersonal skills
High level of integrity, confidentiality, and professionalism
Proficiency in MS Word, Excel, and procurement systems
Fluency in Kinyarwanda, English, and French

If you are interested in this position, please send your detailed e-mail application: High Academic Degree, CV and cover letter in English, by June 27^th 2025 to Careers@urugowoc.com. Please include the position title in the subject line.

ONLY SHORTLISTED CANDIDATES WILL BE CONTACTED. WOMEN OPPORTUNITY CENTER (WOC) is an equal opportunity employer

Evelyn KARAMAGI

Executive Director

Job Identification
Finance and Administration Department	Finance and Administration Manager
Job Title	Procurement Officer
Supervise Title:	Finance and Administration Manager
Job Purpose
Under the supervision of the Finance and Administration Manager, the Procurement Officer is responsible for managing the procurement process, ensuring transparency, cost-effectiveness, and compliance with internal and external policies and procedures.
Key Job Responsibilities
Functions	Tasks
1. Procurement Planning and Sourcing	Develop annual procurement plans aligned with organizational needs and available budgets. Identify and evaluate potential suppliers based on quality, price, delivery, and other relevant criteria. Establish and maintain relationships with approved vendors and ensure vendor registration processes are followed.
2. Procurement Process Execution	Prepare and issue Requests for Quotations (RFQs), Invitations to Bid (ITBs), and Requests for Proposals (RFPs). Collect and evaluate quotations/bids/proposals, ensuring transparency and fairness. Negotiate contracts and terms with suppliers to achieve best value for money. Draft, review, and finalize purchase orders and contracts in line with internal procedures.
3. Contract and Supplier Management	Monitor contract implementation and ensure timely delivery of goods and services. Address and resolve supplier performance issues and disputes. Maintain an updated database of suppliers, contracts, and procurement records. Conduct periodic supplier performance evaluations.
4. Compliance and Documentation	Ensure all procurement activities comply with internal policies and applicable laws. Maintain accurate and complete procurement records and documentation for audit and reporting purposes. Ensure confidentiality and ethical conduct throughout the procurement process.
5. Reporting and Analysis	Prepare procurement status reports, savings analysis, and other required reports for management. Support budget holders with procurement planning and spending analysis. Provide data-driven recommendations to improve procurement efficiency.
6. Risk Management and Process Improvement	Identify potential risks in the procurement cycle and suggest mitigation strategies. Recommend and implement best procurement practices and systems for better control and efficiency. Support development and update of procurement policies and procedures.
Job Qualification
Required Education Qualifications	Bachelor’s degree in Procurement, Supply Chain Management, Business Administration, or any other relevant field Professional certification in procurement (e.g., CIPS, ISM) is an added advantage.
Relevant Experience	At least 2 years of experience in procurement or supply chain management Hands-on experience in executing procurement processes and working with vendors.

Required Skills and Competencies

Interpersonal Skills:

Self-motivated and able to work independently
Results-oriented and committed to meeting deadlines
High level of integrity and confidentiality
Effective collaboration with internal teams and external suppliers
Good communication and negotiation skills

Planning and Organization Skills:

Strong analytical and problem-solving abilities
Capable of managing multiple procurement activities simultaneously
Ability to plan, monitor, and report on procurement processes and milestones

Teamwork Skills:

Team player with the ability to share tasks and responsibilities
Supportive and respectful in professional relationships

Communication Skills:

Clear and concise in oral and written communication
Uses appropriate communication channels to share procurement updates
Ability to simplify procurement information for non-technical stakeholders

Professionalism:

Demonstrates strong ethics, accountability, and responsiveness
Shows commitment to achieving high performance standards

Writing and Skills

Strong report writing and documentation skills
Proficient in MS Word, Excel, and procurement-related software
Knowledge of e-procurement systems is an asset
Fluent in Kinyarwanda, English, and French.

How to apply:

If you are interested in this position, please send your detailed e-mail application: High Academic Degree, CV and cover letter in English, by June 30^th 2025 to Careers@urugowoc.com. Please include the position title in the subject line.

ONLY SHORTLISTED CANDIDATES WILL BE CONTACTED. WOMEN OPPORTUNITY CENTER (WOC) is an equal opportunity employer

Evelyn KARAMAGI

Executive Director